Executive Secretary (1-year renewable contract – Top Tier global healthcare Co)
- Mar 30
- 2 min read
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Our client is a leading healthcare manufacturer and they are now looking for an Executive Secretary to join them.
Responsibilities:
Key Responsibilities
Provide executive support to the GM while managing day-to-day office operations, events, vendor relationships, and administrative processes to ensure a smooth, efficient workplace
Executive Support
Manage GM calendar, schedule meetings, prepare agendas and minutes, arrange travel and visa application
handle expense claims and basic financial/admin tasks, and accompany the GM to meetings and events as required
Company Events and Logistics
Plan and coordinate company-wide events and key meetings (townhalls, leadership meetings, kick-offs, offsites), manage venues, catering, vendors, budgets, and on-site logistics
Office Administration
Oversee daily office operations and supplies, liaise with building management and vendors, manage onboarding/offboarding logistics (access cards, name cards, lockers), maintain admin budget tracking, and supervise the onsite Administrative Assistant
Vendor and Procurement Management
Create and manage vendor accounts, support purchase orders (PO) and payments, maintain vendor agreements and service arrangements
Project and Marketing Backup (when needed)
Provide project coordination and administrative support to commercial/ marketing team, including KPI tracking and action item follow-up
Ad-hoc duties
Undertake other tasks and projects as assigned by the GM
Requirement:
University degree holder in Business Administration or related discipline
Minimum 5 years' experience of secretary/ Executive Assistant experience, ideally from fast paced and MNC environment
Strong command of English, Cantonese, and Mandarin (spoken and written)
Proficient in Microsoft Office Suite (Outlook, Word, Excel), Experience using SAP Concur is a plus
Excellent interpersonal skills with the ability to collaborate effectively with all levels of staff and external contacts.
Personal Attributes: Able to thrive under pressure, manage multiple priorities, and adapt quickly to changing demands
Immediate available is preferred
Interested parties please send your CV here.
All personal information will be used strictly for recruitment purpose.
Please assume your application has not been successful if you have not heard from us in two weeks